Privacy Policy
Privacy Policy
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- The Association will clearly specify the purpose of use when acquiring personal information and will obtain it in an appropriate and fair manner.
- Personal information obtained will be used and provided only within the scope of its intended purpose, and appropriate measures will be taken to ensure that it is not used for any other purpose.
- The Association will use such personal information in an appropriate manner in accordance with applicable laws and regulations.
- The Association will prevent unauthorized access to personal information, as well as the leakage, loss, or damage of personal information, and will take appropriate corrective actions if any issues arise.
- The Association will respond sincerely and promptly to inquiries and complaints regarding the handling of personal information.
- The Association will strive for the continuous improvement of the personal information protection management system.
- Purposes of Use of Personal Information
- The personal information obtained by the Association may be used for the following purposes:
- To ensure the fair and smooth implementation, evaluation, and grading of examinations conducted by the Association, as well as to manage operations, issue result notifications, and provide certificates of passing.
- To create and analyze statistical data related to the Association’s examinations and services.
- To provide information about the Association’s examinations and services.
- To conduct marketing activities and surveys related to the Association’s businesses and services.
- To respond to inquiries.
- To prevent and address fraudulent activities in order to ensure the fair and proper conduct of examinations administered by the Association.
- To provide information and send publications from the Association.
- To develop and operate systems and other services that contribute to achieving the purposes mentioned above.
- To pursue purposes incidental to the aforementioned uses.
- Provision to Third Parties
- The Association will not provide personal information to third parties except in the following cases:
- With the individual’s consent.
- When required by law.
- When it is necessary to protect a person’s life, body, or property, and obtaining consent is difficult.
- When it is particularly necessary for public health improvement or the sound development of children, and obtaining consent is difficult.
- When it is necessary for a national agency, local government, or their designee to carry out legally required duties, and obtaining consent would interfere with such duties.
- When the third party is an academic research institution, and it is necessary for the institution to handle personal data for academic research purposes, including cases where part of the purpose of handling the personal data is for academic research (except when such handling is likely to unreasonably infringe upon individual rights and interests).
- Outsourcing
- Within the scope necessary to achieve the purposes of use, the Association may entrust the processing of personal information to external vendors with which it has a contractual relationship.
- Safety Control Measures
- The Association will take necessary security measures to prevent leakage, loss, or damage of personal information and to manage it appropriately. The Association will exercise appropriate supervision over employees and contractors (including subcontractors) who handle personal information.
- Collection of Personal Information via Non-Easily Recognizable Means
- To improve services, the Association analyzes visit history to its website using Google Analytics, a service provided by Google. Visit history information analyzed through Google Analytics includes a number assigned at the time of the visit, visit date and time, visited pages, and a number assigned at the time of an inquiry. However, this information does not include any personal information that can identify individuals, such as names or IP addresses.
Additionally, cookies are used to collect browsing information, but you can refuse the collection by disabling cookies. - Response to Requests for Disclosure, Correction, Suspension of Use, etc.
- If the Association receives a request from an individual regarding the notification of the purpose of use, disclosure, correction, addition, or deletion of personal information, suspension of use, or suspension of provision to third parties (“disclosure, etc.”), the Association will respect the individual’s wishes and respond appropriately and without delay. (Please note that if personal information is essential for certain services, correction, updating, or deletion of personal information may result in the inability to use some or all of the services.)
- Inquiries Regarding the Handling of Personal Information
- For inquiries regarding personal information, please contact the following office:
[Personal Information Complaints & Consultation Desk]
Association for Japanese Language Capability Test
Office:
7F Kojimachi Annex Building, 4-5 Kojimachi, Chiyoda-ku, Tokyo 102-0083- TEL
- 03-3261-1212
- contactinfo@jlct.jp
- Name of the authorized personal information protection organization and its contact for resolution of complaints
- The Association is a company subject to the following accredited personal information protection body. Please direct complaints regarding the handling of personal information to the following address and telephone number.
*Only complaints regarding the handling of personal information will be accepted. Japan Foundation for Private Information Conservation Organization（JAPiCO）
Grace Building Sengakujimae, Takanawa 2-chōme-15-8, Minato-Ku, Tokyo 108-0074
TEL： 03-6311-7161 FAX： 03-4415-2032
Enactment date: September 26, 2024
Revision date: February 14, 2025
Association for Japanese Language Capability Test
President & CEO Ichiji Ishii